The Certification Process
Please email G&P certification requests to:
The following information must be included in the email:
• Record Company:
• Configuration (single, shortform, album or music video):
• Each Requested Level (Gold®, Platinum® and/or level (s) of Multi-Platinum™):
• Selection or Catalog Number:
• Release Date:
• SRLP (Albums)
• Genre (MAXIMUM OF TWO; *NEW in 2015*)
+ Billing Information:
• Company Name
• Billing Contact
• Billing Contact Email Address
• Billing Physical Address
• Phone Number
• PO NUMBER if required by your record company for RIAA payments
Once the RIAA'S G&P Program team has approved an artist/label's request for certification, an independent sales audit of each title will occur by Gelfand, Rennert & Feldman, an accounting firm that has audited titles for the RIAA for more than 30 years.
The audit calculates what product has been shipped for sale, net after returns, versus product used for promotional purposes, for the life of the release. When certifying audio and music video releases, the independent auditor is careful to survey the entire music marketplace. An artist's Gold® or Platinum® award represents sales through retail, record clubs, rack jobbers, and all other ancillary markets that legitimately distribute recorded music. Once a title’s sales has been audited and verified as having reached requisite levels, a formal certification report is issued and sent to the title's music label.
We are often asked why we don’t just use sales figures from SoundScan. SoundScan measures over-the-counter sales at music retail locations, while the RIAA®'s certification levels are based on unit shipments (minus returns) from manufacturers to a wide range of accounts, including non-retail record clubs, mail order houses, specialty stores, units shipped for Internet fulfillment or direct marketing sales, such as TV-advertised albums. Another difference is that SoundScan's archive only begins in 1991, while the RIAA has tracked artists' sales levels for more than 55 years.
The RIAA® certification program is open to member and non-member companies. RIAA® certification entitles the authorized record label to purchase official RIAA® award plaques bearing the trademarked RIAA® hologram seal from licensed plaque manufacturers.
All certification audits are conducted for a fee. If multiple sales levels are simultaneously certified, only one audit certification fee is charged. Companies requesting their initial certification audit must incur any travel expenses by the RIAA®'s independent auditor. The charge for certifications is $350 for RIAA® member companies. Non-members are charged $450 per certification, which must be pre-paid. Companies will be charged the full audit certification fee for any requests that do not meet the Gold® and Platinum® Program requirements. A 30-day time limit is set for pending certifications. If a full audit cannot be completed within this time, a charge of $100 will be rendered to member companies and $200 to non-member companies.
Companies must submit one copy of the audio or music video product upon certification request. All versions of the title's catalog must be represented.